Frequently Asked Questions
1. Use Your Calendar – whether it is electronic or paper – it doesn’t matter but work with a calendar and make it your best friend.
2. Limit unnecessary items – No matter how big your house or office there is still only so much room – unless you rent a storage unit! Purge, eliminate and donate on a regular basis. It will take less time to keep your space organized when you can easily have a home for everything.
3. Chunk out your time – Spend less time traveling back and forth. Map out your route before you leave the house or office. In our area traveling from one end of the county to another can take an hour. Work smarter – not harder.
1. Plan ahead – designate a specific date to your tasks.
2. Find a To Do List system that works for you – this may be on paper, or possibly an electronic system. Get into the habit of using this system. Click here to check out my blog on the GTD App if you choose an electronic system.
3. Develop a system and process for your daily and weekly tasks. Don’t allow things to fall behind- catching up isn’t any fun and too much stress.
Learning to say “NO”. The recognition of self is the greatest when it comes to saying “NO” to a particular thing or person. It is not necessary to agree to everything that is asked of us in order to have effective time management. It might prove to be the biggest landmine to balance in life and work if we keep on trying to make everyone happy.
Organization of Tasks. Properly organized tasks bring more productivity to your business. Each and every task, if organized, allows the thinking time to execute the task. A smooth flow to the events keeps our nerves cool and calm and allows productivity.
Don’t strive for perfection. We can’t strive for perfection in each walk of life, it will lead us to discouragement and stress. We need to know the difference between trying to do the best and being obsessed with an idea.
Quality matters than quantity. The time spent with family needs to be quality time rather than working on the laptop on vacations with family, it is better to take short trips and be totally with our loved ones.
Have a specific place designated to put your mail when you bring it inside. This will keep it from piling up in a variety of places throughout your home. Another tip is to set up a system for your mail. Sort through what is urgent (or hot), and set up a real system that everyone can use. I could go on for an entire page to answer this question… I love paper management.
If you would like further information – you can check out our File It, Find It…FAST system. This is a detailed system that shows you how to organize a quick and easy system to handle all of your incoming mail.
To avoid pile management of your magazines, take a quick look at them as soon as possible. If there is something that you would like to purchase or would consider purchasing, pull out that specific page and put it into your “Read” or “Catalog” file of your File Management System. Keeping one piece of paper vs. the entire magazine will save space. You probably aren’t ready to order it now anyway, right!!
Jot down the website of the magazine on the item that you want to purchase….go online and make your purchase – there is no need to keep the entire magazine. You probably don’t have the space anyway….right?
Your systems and processes have to work for your personality or they won’t work at all. So, we have you answer a list of questions that will tell us your Organizing Personality. From there, we will work with you to develop systems and processes that meet your personalit and allow you to stay organized. It is not “our way or the highway”.
Most of the time people hire us because they are stuck in Neutral and can’t see the forest through the trees. Whether you need guidance, direction or full-blown organizing services, we can help you get organized.
Well, the short answer is that it matters IF it matters to you! The important thing to remember about color-coding your files is that trends can change and what if… you aren’t able to find the primary file colors any more? Will that throw off your entire system – will you want to redo the entire filing system?
If your personality cries for a color-coded filing system – Do It!
No matter what you are organizing – it has to be a system that resonates with your personality in order for you to be able to maintain it! Remember… there is no”right” or “wrong” way to organize anything.
My advice – Don’t Over-Think It!
1. Identify a specific place where everything is put when the children get home, i.e. backpacks, shoes, lunch boxes, etc.
2. Stick to a specific bedtime and wake-up routine. This would differ depending on your child’s age. With the right amount of sleep, everyone will be happier.
3. Plan ahead… make up lunches, lay out clothes and sign all paperwork before bedtime. Avoid overwhelm in the morning.
4. Use 1 calendar for everyone’s activities. Pull up the school calendar and put all early closings, holidays and conferences down now. Don’t wait until the week before.
5. Determine your communication with the teacher at the beginning of the school year. My communication of choice is email – because it is in writing.
Here’s to a great school year!
Also, since we are headed into winter very soon, take some time to stock up on a supply of candles – in case you lose electric. I would also recommend that you stash a lighter in the container. That way you’ll actually be able to use them!! Store them in a hall closet or somewhere convenient and make sure that other family members know where to find them. (This way someone else can feel free to use them when they are needed).
One last thing to think about…if you have tealights or pillar candles that need to be put into a glass container in order to be used, drop a few of those into your storage container too. The idea would be to pull candles, lighter or matches and something for your candles to sit on in the same storage container so that everything is easily accessible! Sometimes containers can even come from the dollar store!
Remember, take the time to set up your scanner properly before you start using it. Think of categories and how your “files” should be organized. This will save you time in the long run and make everything easy to find.